How long does it take to create a professional cleaning quote with AI?

With QuotePro, you can generate a complete, branded Good/Better/Best cleaning proposal in under 60 seconds. Enter the property address or square footage, add any job-specific notes or photos, and the AI instantly calculates three pricing tiers — standard, detailed, and premium — and formats them into a professional proposal ready to send via email or text. There is no manual math and no formatting work.

What is the Quote Doctor and how does it improve my close rate?

Quote Doctor is an AI review tool built into QuotePro that analyzes your draft quote before you send it. It checks your pricing against regional benchmarks, flags common presentation mistakes that reduce close rates (such as vague scope language, missing add-ons, or prices that are outliers for your market), and gives you a scored recommendation. Operators who use Quote Doctor before sending consistently catch underpricing and proposal gaps that would otherwise cost them jobs.

Does QuotePro have Autopilot for 24/7 lead follow-up?

Yes. Autopilot is QuotePro's automated follow-up system that works around the clock so you never lose a lead to silence. When a prospect views your quote but does not respond, Autopilot sends timed follow-up messages on your behalf — via email and SMS — using your tone and your branding. It also handles review requests after completed jobs. Autopilot is available as a $29/month add-on on the Growth plan and is included at no extra charge on the Pro plan.

How does Photo-to-Quote work?

Photo-to-Quote lets you take or upload a photo of a property or room during a walkthrough, and QuotePro's AI analyzes the image to estimate the scope of work — identifying room size, condition indicators, and visible cleaning needs. It then uses that analysis to populate your quote automatically, reducing the time you spend on manual data entry during or after an in-person visit. The result is a complete draft quote ready for your review in seconds.

How much does QuotePro cost for a cleaning business?

QuotePro offers four pricing tiers. The Free plan gives you 3 quotes with no credit card required. The Starter plan is $19/month (or $16/month billed annually) and includes unlimited quotes, branded proposals, and a basic CRM. The Growth plan is $49/month (or $41/month annually) and adds the AI Quote Assistant, Quote Doctor, Lead Link, and a 7-day free trial with no credit card required. The Pro plan is $99/month (or $83/month annually) and includes everything plus Autopilot, QuickBooks Online sync, the iOS app, and priority support. Annual billing saves 17% across all paid plans.

How much should I charge for commercial cleaning per square foot?

Commercial cleaning rates in 2026 range from $0.05–$0.10/sq ft per visit for general offices, $0.10–$0.18/sq ft for medical and dental facilities, $0.04–$0.09/sq ft for retail, and $0.03–$0.08/sq ft for warehouses. Always calculate from your actual labor hours first — use per-sqft rates as a sanity check, not a starting point. A 5,000 sqft office cleaned 3x/week typically runs $3,250–$6,500/month at market rates.

What is a typical monthly commercial cleaning contract price?

A 5,000 sqft office on 5-day weekly service typically runs $1,100–$2,200/month. A 10,000 sqft facility runs $2,000–$5,000/month. Medical facilities add 40–60% to these figures for the same footprint due to higher sanitization scope and compliance requirements.

How do I calculate a janitorial bid?

Calculate a janitorial bid in four steps: (1) Estimate labor hours: square footage ÷ production rate (2,000–3,500 sqft/hr for offices) × hourly visits per month. (2) Calculate labor cost: hours × burdened hourly rate (wage + taxes + workers comp). (3) Add supplies (typically $15–$30/visit) and overhead (20–30%). (4) Divide total cost by (1 − target margin). Target 30–40% gross margin on commercial contracts.

Should I include an annual escalation clause in commercial cleaning contracts?

Yes — always. A 3–5% annual escalation clause tied to CPI is industry standard and protects your margin against rising labor and supply costs. Present it as standard practice in your proposal; the vast majority of commercial clients accept it without pushback.

How do you price a commercial cleaning contract?

Commercial cleaning contracts are priced based on square footage, building type, cleaning frequency, and labor costs. Most janitorial companies calculate their labor expenses first — using a production rate of 2,000–3,500 sq ft per hour — then apply a markup of 30–50% to cover overhead, supplies, and profit. Use this calculator to run those numbers for any facility in under 60 seconds.

How much should I charge per square foot for commercial cleaning?

Commercial cleaning typically runs $0.05–$0.25 per square foot depending on facility type and frequency. General office cleaning averages $0.07–$0.12/sq ft. Medical facilities and restaurants run $0.12–$0.25/sq ft due to specialized requirements. Always validate your number against this calculator before submitting a bid.

What profit margin should I target on commercial cleaning contracts?

Target 25–40% gross margin on commercial cleaning contracts. New businesses may start closer to 20% to build a client base, but never go below that — razor-thin margins cause burnout and service quality problems. Established operations with efficient systems routinely achieve 35–45%. This calculator's margin field helps you verify your target before you submit the bid.

What factors affect commercial cleaning bid pricing?

Key pricing variables are: total square footage, building type (office vs. medical vs. restaurant), cleaning frequency, floor types, number of restrooms, foot traffic level, and any special services like floor waxing or interior window cleaning. Missing even one of these leads to underbidding. Always walk the facility before finalizing a commercial cleaning quote.

Should I include a price escalation clause in commercial cleaning contracts?

Yes, especially for contracts longer than 6 months. A price escalation clause allows you to adjust your rate annually based on CPI or labor cost increases — protecting your margin as costs rise. A typical clause reads: 'Pricing may be reviewed and adjusted annually up to 5% to reflect changes in labor and supply costs.' Most commercial clients accept this when it's presented professionally in writing.

Should I offer Good/Better/Best tiers for commercial cleaning bids?

Yes. Presenting three service tiers (e.g., Standard 3x/week, Enhanced 5x/week, and Premium with floor care) gives facility managers a clear choice rather than a single take-it-or-leave-it number. This approach increases the average contract value by 20–35% and positions you as a professional partner rather than a vendor competing on price alone.

What is the best software for bidding commercial cleaning contracts?

QuotePro for Cleaners is the only janitorial quoting software built exclusively for cleaning businesses. It generates accurate commercial cleaning bids in under 60 seconds based on square footage, production rates, and labor costs — with Good/Better/Best proposal tiers and professional branded proposals built in. Unlike generic field service tools, it's designed around how cleaning businesses price jobs.

How do I win more cleaning bids?

Three strategies that consistently win more commercial cleaning bids: (1) Present a written, itemized proposal — verbal quotes lose to any competitor with a professional document. (2) Offer Good/Better/Best service tiers so the prospect can choose rather than simply say yes or no — this increases contract value by 20–35%. (3) Follow up within 24–48 hours with a brief, professional email. Most cleaning companies never follow up, so a single well-timed message puts you ahead of 90% of the competition.

Commercial Cleaning Bid Calculator

Name: QuotePro Cleaning Quote Software
Brand: QuotePro
Availability: InStock

Free commercial cleaning bid calculator. Price office, medical, retail, and industrial contracts in 60 seconds. Production rates, formulas, 2026 market data.

Build competitive commercial cleaning bids based on facility square footage, cleaning frequency, and labor costs. This calculator helps janitorial companies create accurate monthly and per-visit pricing for offices, retail spaces, warehouses, and other commercial properties. Win more contracts by bidding with confidence.

Bid Any Commercial Cleaning Job in Under 60 Seconds

Enter the facility's total square footage and number of floors or areas.
Select the cleaning frequency — daily, weekly, biweekly, or monthly.
Input your labor rate and estimated hours per visit.
Review the monthly contract price, per-visit cost, and annual revenue projection.

Who Should Use This Calculator

Janitorial company owners bidding on office and facility cleaning contracts.
Commercial cleaning startups learning how to price their first contracts.
Facility managers evaluating cleaning vendor bids for accuracy.