Create competitive commercial cleaning bids with our free calculator. Calculate per-sqft rates, monthly contract values, and annual revenue.
Commercial Cleaning Bid Calculator — How to Price Commercial Cleaning Jobs (2026)
Pricing commercial cleaning contracts accurately is the difference between growing your business and going out of business. This free commercial cleaning bid calculator and pricing guide shows you exactly how to bid office buildings, medical facilities, schools, retail spaces, and industrial properties by square footage using professional production rates.
Large footprint, basic maintenance, floor scrubbing
Restaurant / Food Service
$0.10–$0.20
$700+
Health code compliance, grease management, daily frequency
Commercial Cleaning Production Rates
Production rate is the square footage your team can clean per hour. This is the foundation of accurate commercial bidding. Standard production rates:
Basic office maintenance: 3,000–4,000 sq ft per hour per cleaner
Detailed cleaning (breakrooms, restrooms): 500–1,000 sq ft per hour
Vacuuming only: 5,000–8,000 sq ft per hour
Mopping / hard floor maintenance: 3,000–5,000 sq ft per hour
Medical facility cleaning: 1,000–1,500 sq ft per hour
Restroom cleaning: 8–12 minutes per restroom station
Commercial Cleaning Bid Formula
Measure cleanable square footage — exclude non-cleaned areas (storage, mechanical rooms). Walk the property.
Apply production rate — Divide cleanable sq ft by your production rate to get hours needed per visit. Example: 10,000 sq ft ÷ 3,500 sq ft/hr = 2.86 hours per visit.
Calculate labor cost — Hours per visit × number of cleaners × hourly wage. For 2 cleaners at $18/hr for 2.86 hrs = $103/visit labor cost.
Add overhead and supplies — Add 20–30% for overhead (insurance, equipment, management). Add $5–$20/visit for supplies.
Add profit margin — Target 20–35% profit on commercial contracts. Established accounts can sustain 25–35% margins.
Calculate monthly contract price — Multiply per-visit price × visits per month. Present as a monthly flat fee.
Commercial Cleaning Bid Examples
Facility Size
Frequency
Monthly Price Range
2,500 sq ft office
3x/week
$600–$900/mo
5,000 sq ft office
5x/week
$1,500–$2,200/mo
10,000 sq ft office
5x/week
$2,800–$4,200/mo
3,000 sq ft medical office
5x/week
$1,800–$3,000/mo
15,000 sq ft retail
7x/week
$3,500–$5,500/mo
Frequently Asked Questions
How do you bid commercial cleaning jobs?
Measure cleanable square footage, apply your production rate to estimate hours, multiply by your hourly cost, add overhead (20–30%) and profit margin (20–35%). Present as a monthly flat-fee contract. Always do a walkthrough before submitting a fixed price bid.
How much does commercial cleaning cost per square foot?
Commercial cleaning costs $0.05–$0.25 per square foot per cleaning, depending on facility type. Office buildings average $0.07–$0.15/sq ft. Medical facilities are $0.12–$0.25/sq ft due to higher standards and compliance requirements.
What is a good commercial cleaning production rate?
Standard office cleaning production rate is 3,000–4,000 sq ft per hour per cleaner. Medical facilities and restroom-heavy spaces are significantly lower — 1,000–1,500 sq ft/hr. Always verify your team's real-world rate before committing to a fixed-price contract.
How much profit should I make on commercial cleaning?
Target 20–35% net profit margin on commercial cleaning contracts. Newer contracts might run 20–25% as you optimize the job. Long-term established accounts with efficient processes can achieve 30–40% margins. Track actual vs estimated hours each visit to catch margin erosion early.